E-Transformation Processes

With Nebim V3 e-Invoice applications, you can run your retail and wholesale e-Invoice processes integrated with special integrators you work with, or alternatively, you can run them by integrating Nebim V3 with the Revenue Administration's portal.

E-invoice

Determination and Instant Control of Customers Subject to e-Invoice in Nebim V3 ERP

In Nebim V3 ERP, the "Subject to e-Invoice" option is selected on Wholesale and Retail Customer Cards and the Tax Number information is entered as mandatory. In this way, when the customer code is called during invoicing, the user is informed that "a paper invoice will not be printed because this customer is subject to e-Invoice".

The list of companies subject to e-Invoice is automatically received from the Integrator company at the requested time intervals and the customer information in Nebim V3 is updated.

When registering a new customer while issuing an invoice, the 'customers subject to e-Invoice' list, which is automatically updated continuously by the Integrator company, is queried to instantly check whether the customer is subject to e-Invoice based on their tax number, and if the customer tax number to be registered is in the list of companies subject to e-Invoice, the user is warned.

E-Invoice Processing in Nebim V3 ERP

If the selected customer's card has a "Subject to e-Invoice" sign during invoice issuance, the invoice is issued with an "e-Invoice Serial Number". Depending on the parameter, this serial number can be created in bulk not at the time the invoice is issued but also while it is being prepared to be sent. In this way, serial number skipping problems are prevented.

Nebim Electronic Invoice Integration / Integrator Company

The necessary settings are made by connecting to the Nebim Electronic Invoice Integration program.

The server is logged in with username and password.

The database for which the transaction will be made is selected. If you have different legal entities within your company, you can specify different parameters for each legal entity.

Select which Special Integrator to work with.

e-Invoice parameters are set for the selected company. This process is done once when the program is first installed and saved.

Connection parameter settings are made for the Integrator Company you have selected. In this way, the update period of the "Company Subject to e-Invoice" information, "e-Invoice Sending" period, "e-Invoice Receiving" period are determined and recorded with the Integrator company you work with.

e-Fatura Gönderme İşlemleri

Nebim V3 fatura programı ile kaydedilen faturalar, "Nebim V3 - Oluşturulmuş Faturaları Kontrol Et ve Gönder" programı ile listelenir ve gönderimi yapılacak faturalar bu listeden seçilerek onaydan geçirilmiş olur. Bu işlem ile Nebim V3 programından kesilen faturalar, GİB'in belirlediği formata çevrilmek üzere hazırlanmış olur. Hazırlanan bu dosyalar "Nebim Elektronik Fatura Entegrasyonu" programında ilgili Entegratör firma için verilen Fatura Gönderme Periyodunda yazan zaman aralığına göre otomatik olarak GİB'e beyan edilmiş olur.

Incoming e-Invoice Approval Process

You can ensure that incoming e-Invoices are approved before they are processed into the relevant e-Invoice's current account.

In the e-Invoice approval process, where more than one approval hierarchy can be defined, you can ensure that incoming e-Invoices are subject to the approval process by department managers and / or relevant purchasing officers.

After the incoming e-Invoices are approved, you can view them in Nebim V3 ERP and perform the approval process.

e-Invoice Receiving Procedures

Incoming e-Invoices are automatically sent to Nebim V3 ERP by the Integrator company.

Before this sending process, incoming invoice approval and rejection processes are carried out on the Integrator company's interface based on authorization.

Invoices that arrive in Nebim V3 ERP as approved are accepted by matching orders, delivery notes and products with the "Accept Incoming e-Invoices" program.

Nebim V3 Elektronik Fatura Entegrasyonu / GİB Portal Yöntemi

Entegratör firma ile yapılan otomatik fatura alama, gönderme işlemlerinin yanı sıra, tebliğde belirtilen aylık fatura gönderme limitinin altında kalan mükellefler için "Nebim - GİB Portal Yöntemi Entegrasyonu" kullanılabilir.

GiB Portal kullanıcıları, Nebim Elektronik Fatura Entegrasyonu programına bağlantı sağlarken "Özel Entegratör Kullan" seçeneğini pasif hale getirdiklerinde programı GİB Portal Entegrasyonu parametrelerine göre kullanabilir hale gelirler.

E-delivery note

Perform all e-Delivery Note creation, sending and receiving operations with Nebim V3 e-Delivery Note integration

Ability to Parametrically Adjust e-Delivery Note and Integrator Settings

You can determine which integrator company to work with for the e-Delivery Note application and the date on which the delivery notes will be issued as e-Delivery Notes.

Determination of Current Accounts Subject to e-Delivery Note

By marking whether or not the counterpart companies subject to e-Delivery Note are subject to e-Delivery Note in the current account card, you can ensure that transactions with those subject to e-Delivery Note are automatically carried out as e-Delivery Note.

Defining the Mandatory Fields That Must Be on the e-Delivery Note

You can define vehicle definition, driver definition, assign defined drivers to defined vehicles, and define vehicle and driver information that ships the relevant delivery notes on the delivery note.

Creating and Sending e-Delivery Note Procedures

You can check sales delivery notes, purchase return delivery notes, store shipment delivery notes and transfer movements between warehouses in different locations prepared as e-Delivery Notes and send them to the integrator company with Nebim V3 e-Delivery Note service.

Acceptance of Incoming e-Delivery Notes

You can accept e-Delivery Notes coming from suppliers and companies subject to e-Delivery Note application, from the company's own stores or from different locations with Nebim V3 e-Delivery Note service.

E-Archive

Prepare your e-Archive invoices from wholesale, retail and e-commerce sales in accordance with the legislation with Nebim V3.

Discover Nebim V3 e-Archive Application

Why e-Archive
Why Nebim V3 e-Archive
e-Archive Invoice in Retail Sales,
e-Archive Invoice for e-Commerce Sales
e-Archive Invoice for Wholesale Sales

Why e-Archive

Compliance with international standards
Operational efficiency, security and consistency
Quickly create and send invoices
Compliance with electronic auditing
Savings in labor, archiving, paper invoice printing and shipping costs

Neden Nebim V3 e-Arşiv

Perakende, e-Ticaret, toptan satış, konsinye satış, bayi satış, masraf ve alış iadesi gibi, firmanızın tüm satış süreçlerinize ait e-Arşiv faturalarını aynı platform üzerinde entegre bir şekilde kolaylıkla yönetebilirsiniz.
Perakende mağazalarınızda e-Arşiv faturası oluşturup müşteriniz mağazadan ayrılmadan e-Arşiv faturasını verebilirsiniz.
Tüm e-Arşiv fatura oluşturma ve kabul süreçlerinizi mevzuatın gereksinimlerine uygun, hızlı ve güvenli bir şekilde yönetebilirsiniz.

Wholesale Sales e-Archive Invoice

In Nebim V3, when sales are made to companies subject to e-Invoice, an e-Invoice is issued, while when sales are made to companies and consumers not subject to e-Invoice, an e-Archive invoice is issued. When an e-Archive invoice is issued, the e-mail address to which the e-Archive invoice information will be sent is asked. This e-mail address is the e-Archive e-mail address entered by default in the customer card, and a new e-mail address can also be entered while on the invoice screen. The e-Archive invoice created in Nebim V3 is sent instantly to the special integrator and the e-Archive number is obtained and signed with a financial seal by the special integrator. The special integrator sends the sealed e-Archive invoice to Nebim V3, and the invoice is viewed with the “Nebim V3 e-Archive viewer” and printed on plain paper. The e-Archive invoice can also be sent electronically as an e-mail upon customer request.

Retail Sales e-Archive Invoice

When an invoice is issued to a retail customer (consumer), the e-mail address to which the e-Archive invoice information will be sent is asked. This e-mail address is the e-Archive e-mail address entered by default on the customer card, and a new e-mail address can also be entered on the invoice screen. The e-Archive invoice created in Nebim V3 is instantly sent to the integrator company and the e-Archive number is obtained according to the parameter and signed with a financial seal by the integrator company. The integrator company instantly sends the sealed e-Archive invoice to Nebim V3 and the e-Archive invoice is viewed with the Nebim V3 e-Archive viewer and printed on plain paper. The e-Archive invoice can also be sent electronically upon customer request. The e-Archive invoice and the New Generation Cash Register information slip must be matched. Nebim V3; It instantly integrates with both e-Archive Special Integrator and New Generation OKC and instantly transfers the e-Archive invoice and OKC information slip information signed with a financial seal to the other system. Thanks to Nebim V3; While the information slip and credit card slip are printed on the New Generation OKC, the e-Archive invoice can also be printed on plain paper on the invoice printer.

e-Archive Invoice for e-Commerce Sales

Those who sell goods and services to non-taxpayers subject to e-Archive must submit the invoices related to their sales electronically. In such sales, the paper printout must accompany the shipped goods. In addition, there is mandatory information that must be included in the invoices to be issued for the sale of goods and services over the internet within the scope of e-Archive. The web address where the sale was made, payment method, payment agent name, payment date, VKN/TCKN information of the consignor, the date the goods were sent, web address and in the return section; the name, surname, address, signature of the person returning the goods, the type, quantity, unit price and amount of the returned goods must be included, and the statement “This sale was made over the internet” must also be included on the invoice. The series of invoices created for sales made over the internet must be different from e-Invoice and other e-Archives. In addition; if the customer wants to return the goods, he/she will take the paper printout of the invoice sent to him/her electronically, fill in the section regarding the return and send it back to the seller together with the goods. Nebim V3 has made the necessary additions to Nebim V3 Integrator, which provides integration with e-commerce website providers, in order to issue e-Archive invoices for e-commerce sales. It will be sufficient for e-commerce website administrators to transfer their integrations with Nebim V3 to Nebim V3 Integrator and make the necessary updates in their own systems.

Nebim | Special Integrator Partnerships

Nebim; With the 15.4 version of Nebim V3 released in April 2015, Nebim supports e-Archive and e-Invoice in all applications where invoices are issued. These applications include Nebim V3 POS which performs retail sales in stores, Nebim V3 ERP which performs sales in the wholesale channel and applications that provide integration with B2x e-commerce systems for the preparation of e-commerce invoices.

E-ledger

Thanks to Nebim V3 e-Ledger, an application that has received the Revenue Administration Software Compatibility Approval, you can prepare your ledgers in accordance with the mandatory information and the required format that the authority has set for the e-Ledger, create your ledger certificates and declare them to the Revenue Administration.

e-Ledger Preparation and Declaration Process

With Nebim V3 ERP - General Accounting application, you can create accounting vouchers in accordance with the standards determined by the Revenue Administration, give journal and line sequence numbers for these vouchers, and perform operations such as creating an e-ledger, creating a ledger certificate, closing vouchers with a ledger certificate prepared for modification, and re-entering and viewing the certificates approved by the Revenue Administration into the system with the Nebim V3 e-Ledger application, which has received the Revenue Administration Software Application Approval.

Creating Accounting Voucher Record in Accordance with e-Ledger General Communiqué with Nebim V3 ERP
Creating Journal Voucher Numbers and Line Serial Numbers with Nebim V3 ERP
Creating and Declaring e-Ledger with GIB Software Compatibility Approved Nebim V3 e-Ledger Application

e-Ledger with Nebim V3 ERP

Creating Accounting Voucher Record in Accordance with General Communiqué

With the Nebim V3 General Accounting application, it has been ensured that the fields that must be entered in the accounting voucher records according to the format and principles explained in the e-Ledger general circular are filled in a controlled manner and the e-Ledger data is prepared according to this data.

Creating Journal Vouchers

It is created with the Nebim V3 ERP - Accounting Voucher Transactions - Accounting Voucher Records program.

Receipt header section: Receipt type selection is made such as Collection, Payment, Offset, Reflection, Opening Receipt, Closing Receipt, etc.

Entering Accounting Voucher Lines

The relevant accounts are called in the rows according to the type of voucher selected from the Voucher Header section. The accounting voucher is created by entering the necessary information. If the record that forms the source of the journal item in the rows is based on a document, the "Document Type" field must be selected. In vouchers entered without a document, such as opening and closing transactions, the "Not Based on Document" option is selected.

If a Document Type based on a registered document is selected, the "Document Date" and "Document Number" fields are mandatory.

If the transaction on which the journal entry is based is based on a payment, the "Payment Method" field must be filled. If it does not include any payment, this field is not mandatory. If the debit/credit are not equal in the journal entry based on Document Type, Document Number, Document Date and Payment Method, it is not allowed to record a voucher.

Nebim V3 ERP ile Yevmiye Fiş Numarası ve Satır Seri Numaralarının Oluşturulması

Nebim V3 ERP 'de e-Defter işlemleri menüsünden - Fişlere Yevmiye Numarası ve e-Defter Numarası Ver programı ile;

Muhasebe Fişlerine Yevmiye Numarası oluşturma
Muhasebe Fiş satır seri numarası oluşturma

İşlemlerini yapabilirsiniz.

Seçilen Ay ve Yıl aralığındaki kaydedilmiş fişlere yevmiye numarası veren program aynı zamanda aşağıdaki kontrolleri yapar:

Önceki ay için e-defter oluşturulmuş mu?
Seçilen ay dönemi için daha önce e-defter beyanı yapılmış mı?
Fişlerde herhangi bir sıra numarası, borç alacak hatası yapılmış mı?

Kontrollerden hatasız geçilir ise seçilen Ay ve Yıl aralığındaki fişlere yevmiye madde numarası verilir ve ekrana bir özet bilgisi çıkar.

Creation and Declaration of e-Ledger with Nebim V3 e-Ledger Application, with GIB Software Compatibility Approval

Parameter Settings
e-Signature Settings
Timestamp Settings
Create Data (Creating e-Ledger Data)
Create Ledger (Creating e-Ledger)
Creation of a Provisional Ledger
Creation of Ledger Charter
Using Timestamps
Approved Certificate Acceptance
Document Viewer

The server where the accounting records of Nebim V3 ERP are located is accessed in the Nebim V3 e-Ledger program with the program user group, user name and password information and the application screen is accessed.

Declarations

With the Stamp Tax Declaration, you can prepare a monthly stamp tax declaration from within Nebim V3.

With Form BA and Form BS, you can issue Form BA and Form BS on a monthly basis from within Nebim V3.

With VAT Declaration, you can prepare monthly VAT declarations from within Nebim V3.

With the Summary Declaration, you can prepare a monthly summary declaration from within Nebim V3.

With the Summary and Premium Service Declaration (1003A) and (1003B), you can create the files required for the declaration, while creating files for only wage-related data with the 100B declaration, you can ensure that declarations are prepared without including wage-related data in the 1003A declaration.

With Uploaded VAT, you can create an Uploaded VAT list from within Nebim V3, match sales with purchases of the sold product, and prepare uploaded VAT data.